Select Grades on the home page and select a class

STEP 3.

Enter Grades and exceptions

STEP 4.

Review and submit grades and exceptions

Step 1: Go to the Web: www.sfsu.edu/faculty

provided. Then click on the Login box.

SFSU ID Number Example: 123456789 (no hyphens or spaces)

Personal Access Code (PAC) Example: 1234 - Need a PAC?

Don’t know your Personal Access Code (PAC)?

Call Human Resources (415) 405-3993 for help.

Step 2: Select Grades and Class: Click on Grades box then select the class you are submitting grades for, then
click on the box Select Class.

Step 3: Enter Grades and Exceptions: Click on Grade column and select from the pull down menu the grade
you wish to assign for each student. You may also select any exceptions from the Grade column.

Class Comments: Below the list of student names is a box to type in any comments you may have for the Chair, Dean or Registrar's Office. Use this space to make a note of retroactive adds, section changes or if a student has been Withdrawn from your class but you wish to assign a grade.

When you have finished entering all the grades and exceptions click on the Next button. If you selected any exceptions from the Grade pull down menu, you will be forwarded to the Exceptions Web page.

Exceptions Web Page: Exceptions such as W (Withdrawal), Change from letter grade to CR/NC or Change from CR/NC to letter grade, and change to AUDIT grade, will be reviewed and approved or denied by your Chair and Dean. These exceptions will appear on the Exceptions Web page to allow you to review and enter remarks. In the case of a grading option change, enter the new grade.

WU (Withdrawal Unauthorized) grade will appear on the Exceptions Web page to allow you to enter the last known date of attendance for a student. Chair and Dean's approval is not needed for WU grades.

I (Incomplete) grade will appear on the Exceptions Web page to allow you to enter the Instructor Action information in the Remarks box. Chair and Dean's approval is not needed for I grades.

When you have finished reviewing Exceptions click on the Next button.

COMMUNITY SERVICE LEARNING: Beginning Fall 2004, instructors who teach courses that offer Community Service Learning credit may assign credit hours earned to their students. You will see an additional column next to the grade column. If CSL credit has been earned, click on the pull down and select the number of credit hours earned. When you submit your grades, the grade and CSL credit hours earned will be posted on the student's record. This information will also print on the student's transcripts. PLEASE NOTE: chair and dean's approval is NOT needed to assign CSL credit, however, course must have received the CSL designation. If you have any questions about the CSL program, please contact Perla Barrientos, Director of the Office of Community Service Learning, (415) 338-3282, barrent@sfsu.edu or visit their web site at http://www.sfsu.edu/~ocsl/

Step 4: Review and Submit Grades: You will have one last opportunity to review the grades you have entered and any exceptions. Make a copy of this Web page for your records. You must enter your Personal Access Code (PAC) to confirm the grades you have assigned and to submit for final processing. Click on the Submit Grades box to post grades on your student's records and forward exceptions to your Chair and Dean. Note: once you have clicked on the Submit Grades box you cannot go back into Web Grades and change a grade for students you assigned final grades. You will need to fill out a paper Grade Change petition to have a grade changed.
You may repeat the above process for any students in your class that you haven't already assigned and submitted grades for until the Grade Submission Deadline of, Friday June 2, 2006 at midnight.

Need Help? Contact your department office, Registration Coordinator in your dean's office or call Renay at (415) 338-2567.